Packing and moving can be a very stressful exercise. However, just like any other work, it becomes more stressful when you do not know the modalities of doing it or when you know but do not follow these.  When you go into packing and moving unprepared, you will suffer more troubles. The stress is even increased when you are to pack and move paperwork in the office. This is because of the fact that paper works are fragile and therefore needs special handling, ideally by professional UK removal companies.

Now, this exercise of moving home office, as well as packing normally cost time and money. When it is not done effectively, it may also cause loss or misplacement of some of the paperwork, which is a thing you will not like to experience. The damaging effect of bad relocation will include the tarnishing of your reputation as a firm since your clients will start seeing you as a firm that cannot take care of office documents. Because of this, you need to use the best advice when moving your emails, telephone contacts, reports, invoices and many other office files. Sequel to this, we will give you a rundown of the best tips to be mindful of whenever you want to relocate paperwork from one office or location to the other.

Before we move into the main topic, you also have to know that you should never pack what you do not need. You have to map out a way of determining the documents you are in need of and avoid packing ones that will not be useful. It's strongly recommended to get rid of unwanted items when moving. This will reduce the time you spend in the exercise and the cost of packing and removal personnel. For you to achieve this, you are advised to set out a day when you will clean your office of the files and documents that are no longer needed, so that it will be easy for you to pack the needed ones when the time comes. Also insure that hard copies of files that are already in electronic form are discarded, while the damaged ones are thrown away.

The number one method of achieving success here is to know what and what to pack and in this regard, you have to first of all get down to the packing of all the contents of your desk. They include the storage cabinets, bookcases, credenza, desk, maps, blueprint files, file cabinets of all types, etc. The next set of things to pack includes the personal valuables like the diplomas, pictures, artworks, small calculators, small plants, fragile bric-a-brac, removable disks and CDs.
When you are through with these personals, you move on to the small loose items which are easily forgotten. They include the pens, zip top bags, clips and other loose valuables.

However, you also have to know that there are some valuables that you should not pack, to avoid damages. These are the crushable ones, and they include big calculators, typewriters, computers, pictures, and the desk organizers. For the oversized items, you have to leave the top of the crates open, so that the movers will carry them that way.

You have to know that labeling is one of the most essential parts of the move. Yes, you have to label every single item you are moving even before you place them into the crates. You also have to label all the furniture works that are being moved. In case of lamps, you label the cord and the metal spokes separately, so that the two different parts have labels on them.  Any furniture that is designed with push lock should not be locked while the move is going on. You can use tape to cover the lock to avoid the lock from locking while you are moving. Again, apart from the tape you will place on the locks to prevent those from closing, tape should not be used on any other part of your furniture.

When labeling the furniture, you have to place the labels in areas that are very visible, so that they can be easily seen and identified. . All the items moved must be coded and labeled properly for easy unpacking in the new location. These are done with color codes that represent individual floors and rooms. The codes will indicate the zone, floor, area, room, and position in the room.

Another important thing you should never miss is to collect the room diagram from your move coordinator. It is this diagram that will give you a picture of the exact room you will be moving to in the office. With this, you plan on how to set up all the furniture and other paper works when you get to the room. You should also endeavor to empty all the wastebaskets while packing your paperwork. Don’t allow anything to be left behind in the wastebaskets during packing and moving.

In terms of the adjustable shelves that hold the paperwork, you have to remove all the pegs holding the shelves.  Pack them in a sealed envelope and also pack in a box.  You have to label these shelves and place on a separate place in the floor. When it comes to the computers, you have to disconnect all the cords and cables first.  The disk drivers should all be locked. There is always a peripheral pouch where you should place the mouse, keypads, the mouse pads and all the other cables.  You can also involve the speakers and docking station if the bag can contain them. Label this after packing.

Another area you have to be very careful about is the office machines. Make sure you service all the office machines before the move. Now, it is always easy and cheaper for you if you use the removal firm to do the servicing on the office machines before you move.  You should always compare multiple companies before making a final decision, use our website to compare removals services in UK. However, if this is not the case, you must inform the person servicing that you intend to move the machines to another location. This is because there are some special servicing that should be done so as to tally with the intended move. For instance, all the peripherals must be detached during the servicing. They are also to be rolled up and placed into plastic bags.  The bags must be properly labeled. You have to detach the sorter, and remove all the toners from the copiers, fax machines and the laser printers to avoid damaging. Check moving providers in the UK including, Swansea or Wakefield office removals.  

The standard filing cabinets for the paperwork should also be taken care of when the move is being done. For the standard vertical files, you can leave them loaded while the move is done. This is possible only when the entire paper works inside are headed to the same direction, and in such case, the cabinet must be locked properly or secured with tapes if the lock is no longer functional.

In the case of the lateral filing cabinets, they can be moved with the contents intact, but in cases, where they are made of wood or materials that cannot be vouched for, then the drawers should be dismantled and packed for the move.

The storage cabinets should not be moved intact. They must be removed. The best method of moving them is to pack them into the packing containers. If you have those bookcases with shelves that are adjustable, you have to seal the pegs in a bag or an envelope and carry in a box. However, they have to be properly labeled and placed at the appropriate corner.

In terms of the pictures and the maps, you have to label them and allow them to still hang on the walls. The moving firm on arrival will pack them either in padded bins or in frames that are specifically designed for them. Flat glass items and those smaller pictures must also be packed. However, you have to label the cartons fragile.

In terms of shelving, you have to remove all the contents of the steel shelves and pack them in containers. For the shelves, it has to be dismantled and packed by the moving firm while the pegs and clips should be sealed in a bag or even an envelope.  The shelves however, must be properly labeled. If you have any items you don't need anymore, you should ask for furniture recycling services offered in your area. There is no point of moving items you don't need.

There are things you need to know about your relationship with the mover. When you are moving with a firm, you have to insure that the agreement goes the best possible way. The mover must issue you a bill of lading which in actual sense represents the agreement between you, your carrier and the shipping company. This will contain the contact information of the mover including the name, address, office address, phone numbers and any other necessary points of contact that will allow you to contact the mover in case of any issue during the move.

The bill of lading must also have the methods of payment enshrined in it. Yes, and the form of payment stipulated here must be same with what is in other moving paperwork.  This will also contain the estimate and the order of service.  The terms and conditions of payment must also be stipulated.

Your name, address and phone number must also be on this if the goods are moved under the collect on delivery basis.  The agreed pickup and delivery schedule must also be stipulated in the bill of lading.

You must also know that your properties can only be transported in two different forms. It can either be the guaranteed delivery or the un-guaranteed delivery system. In the unguaranteed system, you will not be given any specific pickup and delivery date, while in the guaranteed, you will have the exact dates of pickup and delivery stipulated for you. Any insurance bought for you by the mover must also be added to the bill of lading.

When you want to move the paperwork, there are different methods you can adopt. There is the long distance small move offered by reputable moving firms out there.  We offer these small move services for your desks, file cabinets, chairs, copiers, and others.  And this is handled so professionally that you will have the best service ever.

There is also the low cost freight service which can save you even more money. This is available when you are moving boxes with items from the office. They can be your papers, receipts, forms, invoices and many others.  However, if you are in need of long distance full office move, the Cambridge man and van  pickup service will suffice for you.